Finance Admin

Yardstick Coffee (Manila specialty roaster since 2013) openings as of September 28, 2026. Responsibilities: Finance Document Management - Maintain proper logging, filing, and storage of Finance documents to ensure that records remain organized, secure, and easily retrievable when requested. Documents handled include but are not limited to: - Sales Invoices                                         - Sales Orders - Delivery Receipts                                    - Collection Receipts - Proof of Payments                                  - BIR and tax-related filings - Check and Expense Vouchers                 - Transmittals and receiving copies - Manual/OR booklets (used, unused) - Contracts, permits, and café-related documents - Ensure all documents are properly indexed and can be retrieved within the required timeframe upon request. Administrative Support to Finance Operations - Provide administrative assistance to the Finance team including Accounts Payable, Accounts Receivable, Purchasing, and Inventory functions. Responsibilities include: - Preparation and routing of documents for approval or recording - Data entry and document encoding when required - Preparation of transmittal forms - Coordination of document submissions between departments - Monitoring incoming and outgoing Finance documentation - Ensure assigned administrative tasks are completed within agreed service timelines. Records Accuracy and Control - Maintain accuracy and completeness of Finance records by ensuring: - Documents are properly labeled and filed - Records are stored in their designated location - Misfiled or missing documents are promptly corrected or reported - Support Finance in maintaining documentation readiness for audits, internal reviews, and regulatory compliance. Finance Coordination and Document Flow - Coordinate with internal departments to facilitate the smooth flow of documents required by Finance operations. This includes receiving, routing, and tracking documents submitted by branches, departments, or external parties. - Ensure that required documents reach the appropriate Finance personnel in a timely manner. Workspace and Administrative Organization - Maintain the organization of the Finance Department workspace, including document storage areas and filing systems. - Ensure office supplies and administrative materials required by the Finance team are monitored and replenished as needed to support uninterrupted operations. Support to Finance Leadership - Provide administrative assistance to the Finance Supervisor and Finance Manager for documentation, coordination, and operational support requirements related  to Finance activities. Apply: send cover letter (mandatory) and CV to [email protected].