Sports Ministry Assistant Director

SPORTS MINISTRY ASSISTANT DIRECTOR
Here at The Grove we are being changed by God to reach all people. Through our sports leagues and events, we are able to build a bridge into our community, shining the light of God’s love throughout the Riverside area. Our Sports Ministry Assistant Director works closely with the Sports Pastor, focusing on overseeing the administraEve systems, logisEcs, registraEons, volunteer onboarding, scheduling, and day-to-day coordinaEon that support all leagues and events, as well as developing parEcipants in their faith and connecEon within the church. This role brings combines a heart and vision for outreach with a high level of administraEve skill.
Reports to: Sports Pastor
Works with: Sports Ministry staff and volunteers, church and community members Works: Full Eme, salary
PROGRAM COORDINATION & ADMINISTRATION – 50%
- Oversee league administraEon from registraEon through season compleEon, including player registraEon, team organizaEon, scheduling, communicaEons, and parEcipant records.
- Build, maintain, and improve administraEve systems, workflows, and Standard OperaEng Procedures (SOPs)
to increase efficiency and reduce manual processes.
- Serve as the ministry expert in Google Workspace, MicrosoS Office, Canva, League Lobster, Planning Center, and Musco LighEng, using these systems to manage registraEons, schedules, communicaEons, events, volunteers, and faciliEes.
- Coordinate coach and volunteer onboarding, including applicaEons, Live Scan, training compliance, references, and required documentaEon.
- Maintain volunteer records, waivers, compliance documentaEon, vendor request forms, and other ministry records.
- Maintain Sports Ministry events, registraEons, and volunteer schedules in Planning Center and coordinate event informaEon with the church-wide calendar and Ministry Support Team.
- Troubleshoot registraEon, scheduling, technology, and administraEve issues and provide Emely soluEons.
MINISTRY LEADERSHIP – 30%
- Build relaEonships with athletes, families, coaches, referees, volunteers, and the local community to encourage ministry connecEon and spiritual formaEon.
- Recruit, train, and support volunteer coaches and referees while promoEng alignment with The Grove’s mission and ministry vision.
- Assist with planning and leading coach meeEngs and the weekly Sports Ministry Huddle devoEon Eme.
- Encourage and disciple coaches, referees, and volunteers through support, prayer, faith-based conversaEons, and spiritual formaEon.
- Assist with volunteer appreciaEon and help culEvate a culture of sportsmanship, teamwork, Christ-like character, and excellence.
OPERATIONS SUPPORT – 10%
- Assist the Sports Pastor with field, gym, and facility operaEons, including field preparaEon, lining and striping for sports such as soccer, flag football, and soSball.
- Assist with setup and teardown for games, pracEces, and ministry events, including gym setup for basketball, women’s volleyball, and other indoor sports.
- Help oversee weekend game operaEons and provide on-site support to coaches, referees, players, and volunteers.
- Assist with conflict resoluEon and help ensure games operate safely, efficiently, and according to ministry expectaEons.
- Prepare and maintain coaches’ bags, equipment, supplies, and other game materials.
OTHER – 10%
- CulEvate inEmacy with God and growth in Christ-like character through personal and corporate spiritual disciplines.
- AYend team meeEngs, church all-staff meeEngs, devoEons and trainings.
PHYSICAL REQUIREMENTS
- Must be able to liS 25 lbs.
Before submitting a resume and cover letter, please read The Grove’s Statement of Faith and Foundational Beliefs. All applications confirm they have reviewed and are in full agreement with each part of the Statement of Faith and Foundational Beliefs. Submission of a resume and cover letter constitutes an affirmation of alignment with The Grove’s Statement of Faith and Foundational Beliefs.