Treasurer

Newhaven Church
Committed to serving Christ, each other and the community.
Stewardship – Using your Time and Talents
Role:
Treasurer
Background info:
Ensuring that all accounting, banking and financial matters pertaining to the Church, are conducted and recorded in the appropriate manner and subject to annual independent examination.
Duties:
1. Act as the primary signatory to arrange payments made from the Church’s bank account(s).
2. As requested, assist in producing a Management Accounts schedule and Financial Report for members of the Kirk Session.
3. Attend Kirk Session meetings assisting the Finance Convenor in giving a verbal update on financial matters and, if need be, answer any questions.
4. Along with the Finance Convenor, act as the primary source for financial matters in connection with the Congregation and external businesses.
5. Monitor and record, monthly direct debits and standing orders.
6. Along with weekly congregational volunteers arrange for weekly offerings to be recorded appropriately, and the bank bag deposited in the night safe.
7. Arrange for employed staff to be paid each month, along with tax payments to HMRC.
8. Carry out ad hoc income/expenditure assignments as requested by the Finance Convenor, Session Clerk and/or Kirk Session.
9. Balance the Church and café accounts each month, reporting to Finance Convenor, Session Clerk and Café Manager. This includes reconciling treasurers’ records with bank accounts on a monthly basis.
When & How Often:
1. There are between 10 and 20 payments every month. They don’t take long to set up, but they should be completed regularly each week.
2. Every quarter, i.e. March, June, September and December, a report should be prepared by the Finance Convenor.
3. Approximately 6 Kirk Session meetings every year.
4. Support needs can occur at any time but should be monitored regularly so that correct support and payments are made.
5. In order to balance the accounts, direct debits and standing orders should be monitored each month.
6. Offerings and donations should be monitored on a weekly basis with the bank bag deposited appropriately.
7. Payment information regarding staff pay is received each month from Hollis Accounting.
Payments need to be set up in advance of the last pay day each month.
8. Ad hoc items can occur at any time throughout the year.
9. Balancing the accounts with the bank statements should be done monthly.
Who would I be working with?:
Regular contact with the Finance Convenor, Session Clerk, and at times, with the Cafe Manager.
Contact should also be maintained with Hollis Accounting as regards pay role details each month.
On a Sunday, liaising with the people who count the offering and arranging for the bank bag to be deposited in the night safe.
You would also be working with other groups like the Haven, and the BBs in order to audit their accounts.
Donations given to the church for specific purposes – for example the Flower fund – would also require documenting and liaising with specific individuals involved.
What skills would I need?:
Ideally an accounting qualification and background. However, good numeracy and communication skills may well be sufficient. Being available to talk with Congregational members when a finance question is raised is important.
Is Disclosure Required Y/N?: No
Who do I contact if I am interested or need more information?:
Please email [email protected] and we will put you in contact with the right person.