Accounts Receivable Clerk

The Accounts Receivable Clerk is responsible for supporting the accounting functions of the wholesale bakery by managing customer invoicing, payment posting, collections follow-up, account reconciliation, and related recordkeeping. This position helps ensure accurate and timely billing and payment processing for wholesale customer accounts while maintaining professional communication with customers, sales, delivery, and internal office staff. The Accounts Receivable Clerk plays an important role in maintaining cash flow, reducing past-due balances, and supporting the overall financial operations of the company.

Key Responsibilities

Accounts Receivable Duties
- Generate and distribute customer invoices accurately and on time.
- Post customer payments received by check, ACH, wire, credit card, or other approved methods.
- Apply payments correctly to customer accounts and outstanding invoices.
- Monitor accounts receivable aging reports and track past-due balances.
- Contact customers regarding overdue invoices and follow up on collection efforts in a professional manner.
- Maintain accurate records of customer payments, credits, adjustments, deductions, and account activity.
- Investigate and resolve payment discrepancies, short pays, chargebacks, and billing issues.

Account Reconciliation and Recordkeeping
- Reconcile customer accounts and research differences between payments, invoices, and account balances.
- Prepare account statements and provide copies of invoices, proof of delivery, or supporting documents when requested.
- Maintain organized and accurate customer files, payment records, and AR documentation.
- Assist with month-end closing tasks related to accounts receivable.
- Support preparation of reports related to aging, collections, cash receipts, and outstanding balances.

Communication and Coordination
- Communicate with wholesale customers regarding account balances, payment status, billing questions, and credit issues.
- Work closely with sales, customer service, shipping, delivery, and accounting teams to resolve in