Arts Administration & Financial Support

Are you a detail-oriented problem solver who thrives in a fast-paced, ever-changing environment? Do you have a passion for making a difference while ensuring an organization runs seamlessly? If so, we want YOU to be part of Arts on the Ave! We’re searching for a hardworking, fun, and unique individual to join our team. This leadership role is integral to the growth of our organization, shaping our culture and driving our vision forward. This isn’t just a job – it’s a chance to leave your fingerprints on all aspects of our organization while juggling the big picture and the nitty-gritty details.

Why Join Us? Arts on the Ave is a vibrant, community-driven organization that creates spaces where art, culture, and community intersect. You’ll be at the heart of it all, supporting inspiring projects like the Kaleido Family Arts Festival, Deep Freeze Byzantine Winter Festival, and The Carrot Community Arts Coffeehouse.

Our work environment is lively, busy, and full of purpose – a mix of serious focus and creative fun. Plus, we value adaptability, independence, and the courage to embrace challenges.

Key Responsibilities:
- Process daily financial transactions, including accounts payable and receivable
- Assist with payroll processing and bi-weekly cheque runs
- Support budgeting, bank reconciliations, and financial reporting
- Maintain accurate administrative and financial records
- Assist with year-end audit preparation and implementation of financial policies
- Coordinate meetings, travel arrangements, and general office administration
- Maintain a clean, organized, and efficient office environment
- Support planning and logistics for Kaleido and Deep Freeze festivals
- Help coordinate workshops, special events, and public art installations
- Assist with organizing year-round community events and seasonal programming
- Contribute to daily operations at The Carrot Community Arts Coffeehouse
- Draft calls for submissions, advertisements, contracts, and correspondence
- Assist in creating and distributing marketing materials and event signage
- Support communication with sponsors, community partners, and stakeholders
- Contribute to volunteer recognition and community engagement activities
- Maintain and update organizational archives and contact databases
- Assist with project coordination and cross-functional administrative tasks
- Provide team support during festivals and events, including setup and takedown
- Cross-train with other staff roles to ensure flexible team support

What We’re Looking For:
- Organization Guru: You keep everything on track and follow through on every task, big or small.
- Project Manager: You’re skilled at managing timelines, tasks, and resources to see projects through to success.
- Problem Solver: You don’t just spot issues – you tackle them with creative solutions.
- Independent Worker: You take initiative, manage your time effectively, and follow up without needing reminders.
- Team Player: You support others without doing their work for them, holding everyone accountable for success.
- Tech Savvy: Proficiency in Google Suite is a must.
- Mission-Driven: You align with our humanitarian-focused mission and bring positivity to every task.
- Adaptable & Flexible: Ready to jump into changing environments with a smile and a “Yes, and…” attitude.

Work Environment & Expectations:
- Split time between The Carrot and Jerry Forbes Centre.
- Includes daytime hours, one evening per week, and a weekend shift.
- Flexibility is key – our schedules adjust to operational needs.
- Must have access to a vehicle during work hours.

Perks:
- Be part of a fun, passionate, and purpose-driven team.
- Opportunity to work on inspiring community projects.
- A unique role that combines leadership, creativity, and meaningful work.

If you’re ready to roll up your sleeves, make an impact, and thrive in a bustling environment, we’d love to hear from you! Apply Today! Send us your resume and a cover letter explaining why you’re th…